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With years of on-site experience in construction work and various experiences in construction management, we, KOJIMA CORPORATION SDN. BHD., have an edge on providing services based on the Construction Management system.

What is Construction Management?

Construction Management is a system whereby a trilateral team, consisting of Client (Owner), Architect Engineer (A/E) and an expert in construction management, Construction Manager (CMR), is formed to administer the overall operation of a construction project from the Owner's standpoint from the initial stage to the final stage. The aim of Construction Management is to ensure that engineering, equipment procurement and construction work for the project are completed within the budgeted construction cost, in conformity with required quality and performance, and within a set period of time for completion.

Characteristics of CM System

The following are the characteristics of the CM system, which are different from the conventional construction system that does not have intervention of a CMR in the conduct of construction projects.

1.Difference in contract awarding system

The CMR enters into a CM service agreement with the Owner separately from the A/E and the Owner enters into an individual procurement/construction contract directly with each trade contractor (TC). In this way, the Owner contracts out design and quality control services to the A/E, and activities related to schedule/cost control and supervision of TCs are contracted out to the CMR, an expert in construction management. This enables efficient and economical execution of construction work.

2.Adoption of phased construction

While the conventional contract awarding system tends to cause significant loss of time in the early stages of projects because bidding and contract awarding processes cannot be started until the whole of detailed design is completed, the CM system allows the CMR, in cooperation with the A/E and the Owner, to compile data and provide the Owner with information on the construction cost/schedule and to award a contract sequentially to each TC as relevant portions of design are completed, so that the work can be commenced immediately. As a result, loss of time in the period between the design stage and the contract awarding stage can be minimized. High-quality and economical results can be produced in the early stages.

Therefore, the CM system would generate significant profits especially for a type for which special experience is required, which is highly likely to have many uncertainties and variations, which is particularly large-scale, or for which time for completion is critically important.

Specific Activities to be carried out by CMR in a Construction Project

Design Phase:
1.Activities in the early stages of the project

Assist the Owner in preparing necessary documents and conducting technical evaluations in the A/E selection and appointment process.

2.Activities in the planning stages of the project

Give the A/E advice on savings of budget, construction cost or time for completion that may be brought about by adopting alternatives for design, materials and possible construction techniques during the preliminary design stage.

3.Preparation of construction schedule

Prepare a master construction schedule in line with the design drafted by the A/E. Prepare a detailed work schedule including work sequence, duration of each work activity, labor and materials for each work activity, schedule for submission of shop drawings and samples, material delivery schedule, land acquisition schedule for the project site etc.

4.Computation of construction budget

Prepare a construction budget for the Owner's approval when key requirements for the project become more defined. Compute the construction cost based on drawings and specifications each time the Owner approves a relevant portion of design.

5.Assistance in drafting of contracts

Review the drawings and specifications, and propose alternatives without affecting the A/E's scope of responsibilities in design.

6.Construction planning

Give advice on the procurement of items with a long delivery time, give the Owner and A/E advice on how to split drawings and specifications for the purpose of TC bidding and contract award, and work with the A/E to ensure such drawings and specifications are without any inconsistency and duplication for TCs to execute their work. Formulate bidding qualification criteria for TCs. After accepting bids, make an evaluation and make recommendations to the Owner concerning successful bidders and letters of intent.

Construction Phase:
1.Project management
  • Monitor the execution of work by TCs and determine the scope and apportionment of work for the Owner, A/E and CMR to ensure that the project is completed in conformity with the cost, time and quality intentions of the Owner.

  • Dispatch staff to be stationed at the worksite.

  • Determine a site organization and chain of command for execution of all the work processes.

  • Prepare a site procedure document for the Owner, A/E and CMR to work in collaboration.

  • Preside over regular meetings among the aforementioned parties.

  • Regularly check the progress of site work and forecast the time for completion and the likely completion date.

  • Report the progress of work to the Owner.

  • Determine proper personnel and machinery for TCs and material availability to meet the construction schedule.

  • Give the Owner advice on what measures to take if any of the TCs shows poor performance.
2.Construction cost control
  • Control expenses, revise and review the initial budget (including approval of variations), and make a report and forecast of the status of funding for the project.

  • If expenses run over the budget, advise the Owner and A/E. Record the amount of labor and material costs, unit rates and actual costs for each work activity executed, as is necessary for accounting records.

  • Make these accounting records available for the Owner's inspection and store them after the final payment for the duration of time as stipulated by law.


Set out variation and evaluation procedures, check variation orders and assist the Owner in negotiating the price after a variation order is issued.

4.Payments to TCs

Set out a procedure for making progress payments and final payment to TCs.

5.Permissions and Approvals

Assist the Owner and A/E to obtain permissions and approvals from relevant authorities as required for execution of work.


Assist the Owner in selecting and appointing consultants for quantity surveying, testing and other specialized fields.


Inspect the work executed by TCs to the extent that the A/E's scope of responsibilities in inspection will not be affected.

8.Shop drawings and samples

Establish and implement, in collaboration with the A/E, approval procedures for submitted shop drawings and samples.

9.Reports and project site documents

Make reports to the Owner and A/E concerning recorded progress of the project, information on TCs' works and progress of construction work.

10.Substantial completion

Determine the completion of work in part or in whole and submit to the A/E a list of items to be completed or requiring touch-up.

  • Check the Owner's personnel for commissioning, facilities required for preparation of commissioning and systems and equipment selected for commissioning.

  • Assist in making an initial run.
12.Completion and handover

Inform the Owner and A/E of the completion of work and when the work is ready for final inspection. Hand over to the Owner all keys, operation manuals, as-built drawings and equipment and fixtures required for operation.

CMR's Capacity and Responsibilities:

The CMR administers a construction project to ensure that it meets the cost, time for completion and quality intended by the Owner. The CMR does this by performing activities on behalf of the Owner in cooperation with the A/E during the design stage, and by supervising, on behalf of the Owner, activities carried out by TCs during the construction stage.

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